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Parties — customers & vendors

A Party is anyone you do business with — a customer, a vendor, or both. Raya keeps a single record per party, so the same company can appear on your sales and your purchases without being entered twice.

Roles​

A party can hold several roles at once — Customer, Supplier/Vendor, Distributor, Manufacturer, Broker, Agent, and more. You pick the roles on the party record, and they control where the party shows up (a Supplier appears on purchase orders, a Customer on sales orders).

What a party record holds​

  • Identity — name, entity type (Individual, Partnership, LLP, Corporation…), industry, account owner.
  • Addresses — separate billing and shipping addresses, and multiple ship‑to addresses.
  • Tax — GSTIN and PAN; a GST treatment override (Local / Central / SEZ / Export) and place of supply.
  • Defaults that flow onto every document — payment terms, price tier/rate list, TDS policy (e.g. auto‑check §194Q), preferred locations, packaging and delivery.
  • Statutory flags — MSME/Udyam (for the 45‑day payment rule), SEZ/LUT, related party, and country (which drives import/export handling).
  • Financials — credit & lending limits, opening balance.

Contacts​

Each party can have several contacts (the people you deal with), with one marked primary. Manage them in Accounts → Contacts, or from the party record.

Where to find it​

  • Accounts → Accounts — the party master (create, edit, search).
  • Accounts → Contacts — the people at each party.
  • A party's money view — ledger, outstanding and statement — is in Finance.

See also: Accounts & Contacts, Compliance.