Invoices & e‑Invoice

Turn a sales order into a GST tax invoice, add the India e-Invoice IRN, signed QR and e-Way Bill in one action, share it with the customer, and let Finance post the Sales and COGS vouchers on completion. This page invoices SO-1043 for Sunrise Polymers all the way to a recorded NEFT receipt.

What we are invoicing

SO-1043 carried two lines totalling ₹4,82,000 + IGST 18% ₹86,760 = ₹5,68,760. The order is Shipped, so it is ready to bill:

Product	HSN	Qty	Rate (₹)	Taxable (₹)	IGST 18% (₹)
HDPE Granules	3901	12 MT	27,000	3,24,000	58,320
LDPE Film	3920	4 MT	39,500	1,58,000	28,440
			Total	4,82,000	86,760

Generate the invoice

Once the order is Shipped (or any status you choose):

1. Open SO-1043 → Invoice tab → Generate Invoice.
2. Pick an invoice template (see below).
3. Choose the number series — automatic (next in sequence, e.g. INV-2045) or manual.
4. Confirm the invoice date and place of supply — Raya pre-fills the place of supply from Sunrise Polymers' state (Maharashtra), which is why the tax shows as IGST, not CGST/SGST.
5. Click Generate. Raya produces the invoice PDF as INV-2045 and links it to the order.

Invoice templates

Template	Best for
GST-compliant	Indian businesses — full HSN/SAC, CGST/SGST/IGST split, signature block. Use this for SO-1043.
Modern	A clean, branded look for simpler or international bills.
Classic	Traditional layout with logo and watermark.

Customise any template in Settings → Invoice Settings — add your logo, terms and conditions, and bank details (so the customer knows where to NEFT the ₹5,68,760).

e-Invoice (IRN), QR & e-Way Bill — one action

For businesses above the e-Invoicing turnover threshold, raise all three statutory documents together instead of one at a time:

1. One-time setup: enter your NIC e-Invoice credentials in Settings → Tax & Compliance (per GSTIN).
2. On INV-2045, click Generate IRN. Raya builds the invoice JSON and sends it to the NIC IRP, which returns:
   • the IRN — the 64-character Invoice Reference Number,
   • the acknowledgement number and date, and
   • the signed QR code.
3. The e-Way Bill Part-A is raised from the same action (the goods move inter-state and exceed the ₹50,000 threshold). Add Part-B — vehicle number and transporter — when the truck is assigned.
4. The IRN, QR and e-Way Bill number are stamped onto the printed invoice automatically.

Concretely, INV-2045 comes back looking like this:

Field	Value (example)
IRN	a1b2… (64-char hash)
Ack No / Date	112500123456789 · 02-Aug-2026
Signed QR	printed top-right of the invoice
e-Way Bill No	2318 4455 6677 (12-digit)

:::note 24-hour cancellation window An IRN can be cancelled only within 24 hours, using Cancel IRN with a reason code — after that, reverse it with a credit note instead. Cancelling the IRN auto-adjusts your GSTR-1 data. The e-Way Bill has its own cancel/extend controls. :::

:::caution Part-B before the goods move An e-Way Bill without Part-B (vehicle details) is valid only for goods within 10 km of the origin. Fill Part-B before dispatch so the ₹5,68,760 consignment is covered for the full Gujarat → Maharashtra leg. :::

Share the invoice

From INV-2045, deliver it straight to Sunrise Polymers:

• Send by Email — a branded PDF to the customer's billing contact.
• Share on WhatsApp — the invoice as a WhatsApp document.
• Copy link — a shareable link to the clipboard.

Each share is logged on the order's History tab, so you can prove when the bill went out.

The Sales & COGS postings on completion

When SO-1043 is marked Completed, Finance posts two balanced vouchers by itself — no manual journal. First the Sales voucher records the receivable and the output tax:

Dr  Sunrise Polymers (Accounts Receivable)   5,68,760
        Cr  Sales                                 4,82,000
        Cr  Output IGST @18%                         86,760

Then the COGS voucher relieves inventory at its FIFO cost and books the cost of the sale (HDPE 12 MT @ ₹24,000 = ₹2,88,000; LDPE 4 MT @ ₹35,000 = ₹1,40,000):

Dr  Cost of Goods Sold                        4,28,000
        Cr  Inventory                             4,28,000

Together they book a gross margin of ₹54,000 on this order (Sales ₹4,82,000 − COGS ₹4,28,000). The Output IGST ₹86,760 flows to GSTR-1 and GSTR-3B automatically.

:::note Where the split would differ Had Sunrise been in your own state, the Sales voucher would read Cr Output CGST @9% 43,380 and Cr Output SGST @9% 43,380 in place of the single IGST line — same ₹86,760, same customer debit. Everything downstream is identical. :::

Record the NEFT payment

Sunrise Polymers pays the full invoice by bank transfer. On SO-1043 → Payments tab → + Record Payment:

#	Field	How to fill it
1	Amount	Defaults to the outstanding ₹5,68,760; leave it (or type a smaller figure for a partial).
2	Payment Date	The date the money landed.
3	Mode	Bank Transfer (NEFT).
4	Reference	The bank UTR number from the NEFT advice.
5	Bank Account	The receiving account — links the receipt to Finance.

Saving posts the Receipt voucher and flips the order's payment status to Paid:

Dr  Bank                                      5,68,760
        Cr  Sunrise Polymers (Accounts Receivable)  5,68,760

The customer's receivable is now nil and SO-1043 shows Paid. If they had sent only ₹3,00,000, the status would read Partial and ₹2,68,760 would stay outstanding on the party ledger.

:::tip Bill-wise settlement If Sunrise has several open invoices, the receipt shows an allocation table — tick Auto-allocate FIFO to clear the oldest first, or split the amount by hand. See Vouchers → Bill-wise allocation. :::

Related

• Sales Orders — the order this invoice bills.
• Sales Returns & Credit Notes — the partial return that follows.
• Vouchers — the Sales, COGS and Receipt entries in Finance.
• GST, e-Invoice & e-Way Bill — IRN, QR, e-Way Bill and returns.